Surveys indicate that over 11,000 notebook computers, tablets, phones, and USB drives were left at airports in the past year in the US alone. On average, only 30 per cent of these lost gadgets are returned to their owners. While creating regular backups, using anti-virus software, and applying updates are all important, for securing confidential and sensitive corporate information, most travellers will probably prefer to go the extra mile to secure their information. These are eight of the best data and digital security tips for business travellers.
1. Stay Vigilant
Stay vigilant and keep an eye on your equipment. Avoid packing important data in luggage to be checked in. Instead, all items with important data and information should be carried on the fligth so you can keep an eye on them. Don’t be complacent about leaving notebooks and phones unattended, especially in busy airports and crowded areas. Serviced apartments in Brisbane and elsewhere in Australia will often have security measures such as hotel safes so if you need to leave your equipment behind, it’s possible to store it away in the apartment safe.
2. Make Your Luggage Physically Distinctive
If it stands out, you and other travellers will be less likely to accidentally pick up the wrong bag as you’re going through security. Tag it clearly with a name and address tag, or use a coloured ribbon or thread to mark it and to ensure you can quickly find it among other bags.
3. Physical Protection – locking & padding and electronic tagging
Locking your items can be a good idea especially if you need to leave bulky items such as notebook computers unattended as you’re touring a new city or going from meeting to meeting. Locking provides an extra degree of physical security.
Choose a bag with plenty of physical padding for your gadgets and IT equipment. It may extend your gadget’s effective life if you do accidentally drop an item.
For those looking to go all out for security, electronic tagging is available for individual gadgets. With the current technology, electronic tagging won’t add much weight to your equipment. Some items, like smartphones, may come complete with pre-installed electronic tagging.
4. Multifactor Security
Using secure, regularly updated passwords on your IT gadgets goes without saying, but did you know that you can use other types of security tools? Visual recognition and thumbprint access are just some of the features that may be available with your IT equipment. Many notebook computers incorporate biometric security measures.
5. One-Use Passwords
If you need to work on a public computer at any time, it’s a good idea to use one-use passwords for your session. Change your password or request a password reset immediately after the session, or avoid using public computers when you can.
6. Only Carry the Data You’ll Need
Consider carrying only the data you’ll need. If you’re creating regular backups to an external hard drive, keep the backup in a secure location back home. Carry only what you need in your smartphone or notebook on the road.
While encryption won’t protect your data unequivocally in the event of, it can provide an extra layer of security by giving you more time to track down the device.
8. Virtual Private Networks
Using a virtual private network encrypts your connection as you access your office network from a distance. These remote access services means you’ll be able to access work data and files from a distance, without storing files on your notebook or smartphone. Serviced apartments in Brisbane or elsewhere in Australia usually provide internet broadband as part their service, so it’s just a matter of powering up your computer once you arrive at your destination to access a private network and start working.